How is audio-visual technology helping businesses?

The business world is constantly changing and in recent years we’ve seen a shift in the ways in which businesses are run. The workplace is no longer a single physical space where all employees are present since a large percentage of businesses have employees and clients scattered across the world.

This causes issues with communication. With employees scattered across the globe, how are businesses able to ensure that they maintain a good level of communication with clients and employees, and keep them fully involved with the performance of the business? The solution is audio-visual technology. AV technology facilitates communication in numerous ways which increases productivity in the workplace and enables international corporations to maintain close relationships with overseas departments, ensuring that each department works cooperatively and efficiently. The following types of AV are particularly useful if you are looking to improve communication within your business…

Video Conferencing

The fast paced nature of business means that decisions need to be made quickly and communication needs to be fast. Video conferencing facilities allow for businesses to instantly connect with others as and when needed, and even when they are on the go. The benefits of video conferencing include more efficient meetings with the exchange of non-verbal communications and a stronger sense of community among business contacts, both within and between companies, as well as with customers. The face-to-face connection allows participants to develop a stronger sense of familiarity with clients/colleagues they may never actually meet in person, which helps to improve working relationships.

Other benefits of video conferencing include lower travel costs, especially for employee training, and a reduction in the amount of time spent on projects as a result of improved communications among team members.

Interactive Technology

SMART whiteboards are a great way to engage with others in brainstorming sessions and they help to reinforce the learning process since they offer a clear and captivating means of presenting information to others. People respond well to visual aids as well as being able to collaborate on ideas, meaning interactive technology is the perfect solution for certain meeting spaces.

Digital Signage

Digital signage is an effective way to display and promote content around your organisation and is swiftly becoming one of the largest areas for growth within the B2B audio visual sector. Content can even be disseminated from a central location and sent to screens in other offices owned by your business.

Digital screens can be used to share values, information, examples of work, staff information, and important industry news. Signage is also extremely useful for visitors to your organisation since screens positioned around waiting areas can be used to showcase important information about your company, such as recent projects and successes.

Why have Huddle Rooms become so popular?

Huddle Rooms: who needs them?

Huddle spaces have become all the rage and have made collaboration in small groups easier than ever. They are not only a cost-effective alternative to a single large boardroom, but they eliminate the cumbersome process of room booking and facilitate informal closeness and ad hoc conversation for those who want to meet quickly. Considering that there has been an increase in collaborative workflows, huddle spaces have become the perfect solution for many corporate spaces. 

Key features of Huddle Rooms

Regardless of installed furniture or technology, huddle spaces are:

  • Small and intimate — they typically accommodate groups of 2 – 5 people.

  • Versatile — huddle spaces are available as-needed to support any business objective and they are outfitted with a range of furniture, equipment, and AV technology (such as videoconferencing and touch screens) to support these needs.

  • Informal — if you need a quick conversation with co-workers, huddle rooms let you drop-in and out when needed.

  • All about spontaneous collaboration — they enable a spontaneous, collaborative flow of information.

So why are Huddle Rooms becoming so popular?

Business people meeting informally to strategise and share ideas is nothing new, but several key trends are fuelling the desire to create more huddle rooms. Among these are:

Flexibility

Many smaller meeting rooms eliminate issues with scheduling meetings since it is more likely that a room is available immediately, meaning that there is less need to book in advance. This also increases productivity because meetings can be called spontaneously to resolve urgent problems, and colleagues who are out of the office can be contacted and included using the AV facilities. 

Productivity

Often, when meetings are held in large boardrooms, time is wasted because a large number of attendees are invited, even though their presence may not be required. Contrastingly, smaller meeting rooms increase productivity since only the relevant employees are in attendance with a smaller group of people. This means that there is a higher chance that definite plans can be made in a more concise and effective manner. 

Mobility

Huddle rooms provide a space where employees both in and out of office can share information quickly and efficiently. In a smaller space set up with the correct AV technology, it is easy to contact others no matter where they are and include them in team discussions to provide updates and resolve problems.

Economical

While large conference rooms are expensive to set up and are not cost-effective if the facilities are rarely used, huddle rooms are just the opposite. This is because they are smaller rooms which do not require powerful AV technology, such as microphones and video equipment, and there is a greater chance that the space will be used more often for its intended purpose — therefore increasing productivity among employees.