Huddle Rooms: who needs them?
Huddle spaces have become all the rage and have made collaboration in small groups easier than ever. They are not only a cost-effective alternative to a single large boardroom, but they eliminate the cumbersome process of room booking and facilitate informal closeness and ad hoc conversation for those who want to meet quickly. Considering that there has been an increase in collaborative workflows, huddle spaces have become the perfect solution for many corporate spaces.
Key features of Huddle Rooms
Regardless of installed furniture or technology, huddle spaces are:
Small and intimate — they typically accommodate groups of 2 – 5 people.
Versatile — huddle spaces are available as-needed to support any business objective and they are outfitted with a range of furniture, equipment, and AV technology (such as videoconferencing and touch screens) to support these needs.
Informal — if you need a quick conversation with co-workers, huddle rooms let you drop-in and out when needed.
All about spontaneous collaboration — they enable a spontaneous, collaborative flow of information.
So why are Huddle Rooms becoming so popular?
Business people meeting informally to strategise and share ideas is nothing new, but several key trends are fuelling the desire to create more huddle rooms. Among these are:
Many smaller meeting rooms eliminate issues with scheduling meetings since it is more likely that a room is available immediately, meaning that there is less need to book in advance. This also increases productivity because meetings can be called spontaneously to resolve urgent problems, and colleagues who are out of the office can be contacted and included using the AV facilities.
Often, when meetings are held in large boardrooms, time is wasted because a large number of attendees are invited, even though their presence may not be required. Contrastingly, smaller meeting rooms increase productivity since only the relevant employees are in attendance with a smaller group of people. This means that there is a higher chance that definite plans can be made in a more concise and effective manner.
Huddle rooms provide a space where employees both in and out of office can share information quickly and efficiently. In a smaller space set up with the correct AV technology, it is easy to contact others no matter where they are and include them in team discussions to provide updates and resolve problems.
While large conference rooms are expensive to set up and are not cost-effective if the facilities are rarely used, huddle rooms are just the opposite. This is because they are smaller rooms which do not require powerful AV technology, such as microphones and video equipment, and there is a greater chance that the space will be used more often for its intended purpose — therefore increasing productivity among employees.